File Management

Organize production files, brand assets, and deliverables all in one place.

File Types in MyStudio

Production Files

Project-specific documents:

• Scripts
• Storyboards
• Shooting schedules
• Shot lists
• Release forms

Company Assets

Shared brand materials:

• Logos
• Brand guidelines
• Color palettes
• Fonts
• Templates

Review Videos

Video content for review:

• Draft cuts
• Revisions
• Final deliverables

Production Files

Where to Find Them

1. Open a project
2. Click Production Files tab
3. Browse uploaded files

Uploading Production Files

Staff members can upload:

1. Click Upload File
2. Select file(s)
3. Choose category:
   • Script
   • Storyboard
   • Schedule
   • Asset
   • Other
4. Add name and description
5. Upload

Supported Formats

• Documents: PDF, DOC, DOCX, TXT
• Spreadsheets: XLS, XLSX, CSV
• Images: PNG, JPG, GIF, SVG
• Videos: MP4, MOV (small files)
• Archives: ZIP, RAR

File Size Limits

File Type	Maximum Size
Profile Images	5 MB
Documents & Assets	5 GB
Production Files	5 GB
Videos	5 GB

Storage Quota

Large files count against your plan's storage limit. Check your remaining storage before uploading large files.

Company Assets

Accessing Assets

Click Company Assets in the sidebar.

Asset Categories

Category	Contents
Logo	Company logos (various formats)
Brand Guide	Brand guidelines documents
Color Palette	Color specifications
Template	Reusable templates
Style Guide	Visual style documentation
Font	Typography files
Image	Stock photos, graphics
Other	Miscellaneous

Uploading Assets

1. Click Upload Asset
2. Select file
3. Choose category
4. Add name and description
5. Upload

Asset Management

• View in grid or list
• Filter by category
• Search by name
• Sort by date or name

Downloading Files

Single File

1. Click on the file
2. Click Download
3. File saves to your device

Download as ZIP

Download multiple files bundled into a single ZIP archive:

Using Bulk Selection

1. Select files using checkboxes
2. A floating action bar appears at the bottom
3. Click Download ZIP
4. Wait for ZIP to be prepared
5. Download starts automatically

What's Included

• All selected files and folders
• Folder structure is preserved in ZIP
• File names remain unchanged

All Project Files

1. Open project
2. Click Download All Files
3. Everything packaged as ZIP

Large Downloads

ZIP downloads are generated on the fly. Large selections may take a moment to prepare.

File Organization

Folders

Organize assets into folders for better management:

Creating a Folder

1. Go to Company Assets
2. Click New Folder
3. Enter folder name
4. Click Create

Moving Items to Folders

• Single item: Drag and drop onto folder
• Multiple items: Select items, click Move to..., choose destination
• From bulk action bar: Select files, click Move to... in the floating bar

Folder Navigation

• Click folder to enter it
• Use breadcrumb navigation to go back
• Click Home to return to root

Naming Conventions

Use clear, descriptive names:

• Yes Project_Name_Script_v2.pdf
• Yes Logo_Primary_RGB.png
• No Document1.pdf
• No final_FINAL_v2.docx

Version Control

Include versions in filenames:

• Script_v1.pdf
• Script_v2_ClientFeedback.pdf
• Script_v3_Final.pdf

Categories

Use categories consistently:

• Match the category to content
• Don't use "Other" unless necessary
• Keep assets organized

File Sharing

With Team Members

All project files are available to:

• Assigned production staff
• Clients with access

External Sharing

Share specific files:

1. Select file
2. Click Share
3. Generate link
4. Set expiration
5. Send to recipient

Storage Limits

Plan-Based Limits

Plan	Storage	Add-on Available
Free	5 GB	No
Starter	50 GB	Yes
Freelancer	500 GB	Yes
Studio	1 TB	Yes

Need More Storage?

Paid plans can purchase additional storage in 500 GB increments at $15/month.

Checking Usage

View storage usage in:

• Admin > Subscription - See overall usage
• Admin Dashboard - Quick storage overview
• Individual file sizes shown in file lists

Managing Storage

• Delete old/unnecessary files
• Empty Trash (deleted files count toward storage for 30 days)
• Archive completed projects
• Upgrade plan or add storage if needed

File Security

Access Control

• Files inherit project permissions
• Only authorized users can access
• Assets restricted to company

Encryption

• Files encrypted in transit
• Secure storage
• Protected links

Audit Trail

Track file activity:

• Who uploaded
• When downloaded
• Access history

Search and Filter

Searching Files

Find files by:

• Name
• Description
• Category
• Date range

Filtering

Filter by:

• File type
• Category
• Upload date
• Uploader

Best Practices

Regular Cleanup

• Remove outdated files
• Delete duplicates
• Archive old projects

Consistent Organization

• Use standard naming
• Categorize properly
• Add descriptions

Version Management

• Keep important versions
• Delete unnecessary drafts
• Mark finals clearly

Troubleshooting

Upload Failed

1. Check file size
2. Verify format is supported
3. Check internet connection
4. Try smaller file or different format

File Not Visible

1. Check permissions
2. Verify upload completed
3. Refresh the page
4. Check filter settings

Can't Download

1. Check internet connection
2. Verify you have access
3. Try different browser
4. Contact admin if issue persists

Related Features

• Company Assets
• Project Details